Cheatsheets

These one-page accessibility resources, or “cheatsheets,” have been developed to assist anyone who is creating accessible content. These free resources are catered to less-technical individuals, such as faculty and staff. To use these cheatsheets at your institution, reference the How to Use Cheatsheets and Terms of Use sections.

Microsoft Office

Microsoft Word 2011 (Mac)

Updated April 2014: This handout was created for Mac users and provides information for creating accessible documents in Microsoft Word 2011.

View “Microsoft Word (Mac)” Cheatsheet

Microsoft Powerpoint 2011 (Mac)

Updated April 2014: This handout was created for Mac users and provides information for creating accessible presentations in Microsoft PowerPoint 2011.

View “Microsoft PowerPoint (Mac)” Cheatsheet

Microsoft Word 2013 (Windows)

Added June 2014: This cheatsheet is available for Windows users who are creating accessible documents in Microsoft Word 2013.

View “Microsoft Word 2013” Cheatsheet

Microsoft PowerPoint 2013 (Windows)

Added June 2014: This cheatsheet is available for Windows users who are creating accessible presentations in Microsoft PowerPoint 2013.

View “Microsoft PowerPoint 2013” Cheatsheet

Microsoft Word 2007/2010 (Windows)

Updated April 2014: Microsoft Word is currently the most common word processor on the market. Word files can also be the starting point for other files, such as PDF and HTML. Having the correct tools to create accessible Microsoft Word documents is imperative to improving your institution's accessible content.

View “Microsoft Word” Cheatsheet

Microsoft PowerPoint 2007/2010 (Windows)

Updated April 2014: PowerPoint is presentation software from Microsoft. Although typically used to display "slides" during face-to-face meetings and presentations, it is also used on the web and with distance education technologies.

View “Microsoft PowerPoint” Cheatsheet

PDF Conversion in Microsoft Word/PowerPoint 2007/2010 (Windows)

Added June 2012: After HTML, PDF (Portable Document Format) files are probably the most common files on the Web. PDF is usually used when a file needs to appear or print a certain way, regardless of the browser or technology. Microsoft Word and PowerPoint provide additional resources to properly create high-quality tagged PDF files.

View “PDF Conversion” Cheatsheet

Adobe

Adobe Acrobat XI

Added August 2013: Adobe Acrobat XI features improved accessibility features from Adobe Acrobat X.

View “Adobe Acrobat XI” Cheatsheet

Adobe Acrobat X

Added June 2012: PDF files can be created in an assortment of programs, with varied results. Adobe Acrobat X is a valuable tool to insure your PDF documents are accessible to everyone, regardless of how they were created.

View “Adobe Acrobat X” Cheatsheet

Adobe InDesign CS5.5

Added September 2012: Many designers use Adobe InDesign to develop print and web documents. This handout reviews the steps needed to create accessible PDF documents in InDesign CS5.5.

View “Adobe InDesign” Cheatsheet

Other Accessibility Topics

Creating Accessible Electronic Content

Added June 2013: This resource provides general recommendations for creating accessible content that can be applied to many different programs.

View “Creating Accessible Electronic Content” Cheatsheet

Identifying Web Accessibility Issues

Added March 2013: There are many accessibility problems that can be quickly and easily identified without the need for a highly technical background. This handout outlines free accessibility tools and simple techniques to help you identify common web accessibility problems.

View “Identifying Web Accessibility Issues” Cheatsheet

Captioning YouTube Videos

Updated April 2014: This step-by-step resource aids individuals who are uploading caption or transcript files to YouTube videos. It also guides users through the process of automatically creating caption files with YouTube's beta machine transcription service.

View “Captioning in YouTube Videos” Cheatsheet

Using Cheatsheets

How to Use Cheatsheets

These cheatsheets are meant to be used as a larger training plan, for more information view our blog post: How to Use our Accessibility Cheatsheets. For more complete and technical information about these topics, visit our partner WebAIM. If you would like to be notified when additional resources are created, subscribe to our monthly newsletter.

Terms of Use

We encourage institutions to use these cheatsheets in their own accessibility efforts. We offer them at no cost but ask that you maintain the GOALS/ NCDAE branding while distributing them. We also recommend you link directly to our cheatsheets, instead of hosting them locally on your own site, because we are continually updating them and want to ensure you get the most up to date information. For more information visit our Copyright & Terms of Use page.

Made possible by a grant from the Fund for the Improvement of Postsecondary Education (FIPSE), U.S. Department of Education. No official endorsement should be inferred.